Annual Compliances for Private Limited Company- Checklist

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Annual Compliances for Private Limited Company- Checklist

Every Private Limited Company must file various forms and documents on an annual basis as per the Companies Act, 2013 and Companies Incorporation Rules, 2014. A private Limited Company is a separate legal entity with a benefit of limited liability to its shareholders. A Private Limited Company must stay away from legal disputes that would tarnish its image and name of the company. There will be no legal fines or penalties if the company adheres to the compliance procedures.

What is Annual Compliance of Private Limited Company? :


A Private Limited Company enjoys a separate identity which requires maintaining its active status through the regular annual filing with the Ministry of Corporate Affairs. For every private company, it is mandatory to file an annual return and audited financial statements with the Ministry of Corporate Affairs.

The Compliance due dates provided above in respect of form DPT-3 and Directors KYC are based on the last year due dates and notifications/circulars issued by Hon’ble Ministry of Corporate Affairs.

Mandatory and event-based compliances are elaborated below:

Board Meeting:

The Board of Director’s first meeting is to be conducted within 30 days of the incorporation of the company.

A minimum of two directors or one third (1/3rd) of the total number of directors, whichever number is greater, are required to be present in the meeting of the Board of Directors.

The Directors should be intimated about the date and purpose of the meeting at least seven days before the date of the meeting.

Annual General Board Meeting:

Every Private Limited Company must hold the meeting of its shareholders once every year in a gap of 6 months from the date of closing of the financial year.

The Annual General Meeting shall be conducted during business hours on a working day.

Appointment of the Auditor (Form ADT-1):

  • The first auditor is to be appointed within 30 days of its incorporation.
  • Form ADT-1 must be filed for the appointment of auditors.
  • The first auditor is appointed for a period of five years.
Directors’ Report:

  • The directors have to give a declaration report every year.
  • The declaration is made as per Section 184(1) in Form MBP-1.
  • The declaration must be in writing in a specified Directors’ format.
Statutory Auditor Auditing the Book of Accounts:

  • A regular statutory audit is conducted to examine whether the company’s financial position is accurately represented.
  • It is also conducted to check the Book of Accounts, bank balances, etc.
  • The audited financial accounts are filed before the Registrar of Companies.
Filing Form MGT-7 for Annual Returns :

  • The Annual Return is calculated for one financial year that is 1st April to 31st March.
  • The Annual Return is filed within 60 days of holding the Annual General Meeting.
  • The Annual Return is to be filed in form or e-form MGT-7.
Filing form AOC- 4 Financial Statement:

  • The Directors’ Report, along with the financial statements, should be filed in form AOC-4.
  • Members of the company will get approved the financial statement and Directors’ report at least 21 days before the Annual General Meeting.

Incorporation Documents

Incorporation Documents includes documents like:
PAN Card

Memorandum of Association of the Private Company

Articles of Association of the private Company

Certificate of Incorporation

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